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Google Workspace

Last modified by Denisa Wernerová on 10.09.2024 10:54

Users of VSB-TUO can use Google Workspace.

Google offers its services to our university. Identities and groups operated in the university IDM can be used.

The username has the form name.surname@g.vsb.cz for employees and for students name.surname.st@g.vsb.cz. The part before the at sign is the same as the university email address.

The following services are currently available:

  • Disk
  • Calendar
  • Contacts
  • Business Groups
  • Talk / Hangouts
  • Website
     

Use of the service

Employees have an account created automatically. Students are included in Google Workspace at their own request via HelpDesk.

If interested, we can convert part or all of the group from IDM.

If you end your relationship with the university, your Google Workspace account will be suspended.

Sign in to Google Workspace

The login name is in the form of your e-mail address, where you replace @vsb.cz with @g.vsb.cz. (examples: alexandr.abecedny@g.vsb.cz | alexandr.abecedny.st1@g.vsb.cz etc.)

You can check the form of your Google Workspace email in the summary of your LDAP account under the "Google e-mail to login to Google Workspace" field at page https://innet.vsb.cz/en/user-account/ldap-account/

There you can also find the initial password for the first login under the "Password to first login to Google Workspace" field.

The first time you log in, you are forced to change your password.

For security reasons, passwords for Google Workspace accounts are different from passwords in IDM.

Once your account is created, you can sign in using the Google login form.
 

Reset password

There is no automated tool to reset your password and you must ask through the helpdesk interface idesk.vsb.cz in the Cloud services queue.
 

The role of CIT

Primarily, CIT provides management of the environment (users and services).

All services and instructions are provided by Google.

Make service requests through the interface idesk.vsb.cz in the Cloud services queue.
 

Possible use

When using the Google Workspace services, keep in mind that the data is not actually stored on the university's technical resources. Google stores user data in its data centers located around the world. 

While Google Workspace is intended for internal use, there is an option to use external accounts. You can share your work calendar from the domain g.vsb.cz to a private Google account. The same rule can be used when sharing a project document from VSB-TUO to the account of a colleague from another institution involved in Google Workspace.

Google lets you easily switch between different accounts in your browser.
 

Sharing your calendar with a private account

If you want to use your personal account primarily, you can simply add a calendar from your work account as another calendar. However, you will not have scheduling features that need access rights to your colleagues' calendars. You will need to switch to a work account for these activities.

You can only link to a calendar. For services like Google Drive, colleagues need to share everything directly to a personal account, or access through a Google Workspace account.

About Google Workspace: www.google.com/apps/intl/cs/edu/

Google Calendar FAQ: support.google.com/calendar/answer/175256?hl=cs

Help Center: support.google.com/mail/?hl=cs