Wiki source code of Google Workspace
Last modified by Denisa Wernerová on 26.11.2024 13:09
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| author | version | line-number | content |
|---|---|---|---|
| 1 | Users of VSB-TUO can use Google Workspace. | ||
| 2 | |||
| 3 | Google offers its services to our university. Identities and groups operated in the university IDM can be used. | ||
| 4 | |||
| 5 | The username has the form **name.surname@g.vsb.cz** for employees and for students **name.surname.st@g.vsb.cz**. The part before the at sign is the same as the university email address. | ||
| 6 | |||
| 7 | The following services are currently available: | ||
| 8 | |||
| 9 | * Disk | ||
| 10 | * Calendar | ||
| 11 | * Contacts | ||
| 12 | * Business Groups | ||
| 13 | * Talk / Hangouts | ||
| 14 | * Website | ||
| 15 | |||
| 16 | |||
| 17 | === Use of the service === | ||
| 18 | |||
| 19 | **Employees** have an account created **automatically**. **Students** are included in Google Workspace **at their own request** via [[HelpDesk>>url:https://idesk.vsb.cz/SelfService/Create.html?Queue=41&Subject=Google%20Workspace]]. | ||
| 20 | |||
| 21 | If interested, we can convert part or all of the group from IDM. | ||
| 22 | |||
| 23 | If you end your relationship with the university, your Google Workspace account will be suspended. | ||
| 24 | |||
| 25 | === Sign in to Google Workspace === | ||
| 26 | |||
| 27 | The login name is in the form of **your e-mail address**, where you replace @vsb.cz with **@g.vsb.cz**. (examples: (% style="color:#27ae60" %)**alexandr.abecedny@g.vsb.cz**(%%) | (% style="color:#27ae60" %)**alexandr.abecedny.st1@g.vsb.cz**(%%) etc.) | ||
| 28 | |||
| 29 | You can check the form of your Google Workspace email in the summary of your LDAP account under the "**Google e-mail to login to Google Workspace**" field at page https://innet.vsb.cz/en/user-account/ldap-account/ | ||
| 30 | |||
| 31 | There you can also find the initial password for the first login under the "**Password to first login to Google Workspace**" field. | ||
| 32 | |||
| 33 | The first time you log in, you are forced to change your password. | ||
| 34 | |||
| 35 | For security reasons, passwords for Google Workspace accounts are different from passwords in IDM. | ||
| 36 | |||
| 37 | Once your account is created, you can sign in using [[the Google login form.>>url:https://accounts.google.com/]] | ||
| 38 | |||
| 39 | |||
| 40 | === Reset password === | ||
| 41 | |||
| 42 | There is no automated tool to reset your password and you must ask through the helpdesk interface [[idesk.vsb.cz in the Cloud services queue>>url:https://idesk.vsb.cz/SelfService/Create.html?Queue=41&Subject=G%20Suite]]. | ||
| 43 | |||
| 44 | |||
| 45 | === The role of CIT === | ||
| 46 | |||
| 47 | Primarily, CIT provides **management** of the environment (users and services). | ||
| 48 | |||
| 49 | All services and instructions are provided by Google. | ||
| 50 | |||
| 51 | Make service requests through the interface [[idesk.vsb.cz in the Cloud services queue>>url:https://idesk.vsb.cz/SelfService/Create.html?Queue=41&Subject=Google%20Workspace]]. | ||
| 52 | |||
| 53 | |||
| 54 | === Possible use === | ||
| 55 | |||
| 56 | When using the Google Workspace services, keep in mind that the data is not actually stored on the university's technical resources. Google stores user data in its data centers located around the world. | ||
| 57 | |||
| 58 | While Google Workspace is intended for internal use, there is an option to use external accounts. You can share your work calendar from the domain g.vsb.cz to a private Google account. The same rule can be used when sharing a project document from VSB-TUO to the account of a colleague from another institution involved in Google Workspace. | ||
| 59 | |||
| 60 | Google lets you easily switch between different accounts in your browser. | ||
| 61 | |||
| 62 | |||
| 63 | === Sharing your calendar with a private account === | ||
| 64 | |||
| 65 | If you want to use your personal account primarily, you can simply add a calendar from your work account as another calendar. However, you will not have scheduling features that need access rights to your colleagues' calendars. You will need to switch to a work account for these activities. | ||
| 66 | |||
| 67 | You can only link to a calendar. For services like Google Drive, colleagues need to share everything directly to a personal account, or access through a Google Workspace account. | ||
| 68 | |||
| 69 | |||
| 70 | === Useful links === | ||
| 71 | |||
| 72 | About Google Workspace: [[www.google.com/apps/intl/cs/edu/>>url:https://www.google.com/apps/intl/cs/edu/]] | ||
| 73 | |||
| 74 | Google Calendar FAQ: [[support.google.com/calendar/answer/175256?hl=cs>>url:https://support.google.com/calendar/answer/175256?hl=en]] | ||
| 75 | |||
| 76 | Help Center: [[support.google.com/mail/?hl=cs>>url:https://support.google.com/mail/?hl=en]] |