Arrival for the study stay at the VŠB-TUO

CONTENTS:

1. Introduction

2. Registration

3. Application

4. Contacts

1. Introduction

Welcome to the website for submitting an application for the study stay at the VSB-Technical University of Ostrava: https://mobility.vsb.cz.

After registration, fill in an application. Below there is a description of the individual buttons and icons.
After filling in the application draft, submit it for approval to the faculty coordinator (s/he will be informed by e-mail) - use button “For approval”.
In the event that the application draft will be returned to you for completion, check the changes (selected subjects or comments). Then submit it to the faculty coordinator for approval again.
Upon approval of the application by the faculty coordinator, you will receive an email, print the application and go to your home university to make the necessary arrangements. Then you need to upload the scanned application with signatures from your home university and submit it - use button “Submit” in Supplements.
Afterwards, wait for a decision on admission to the study at the VŠB-TUO.
For communication with the faculty coordinator, use the link "Comments". We recommend careful monitoring of comments.

Used buttons and icons for working with the application:

2. Registration

To create an application for the study stay at the VŠB-TUO, you have to register first, using the link „To register“.

Fill in the necessary entries:

• Login (e-mail)
• Name
• Surname
• Password
• Password (confirmation)
• Preferred language- can be set
• Consent to the processing of personal data

Green entries are obligatory!

By clicking on your username at the top on the right you get to „My profile“.

3. Application

After logging in on the portal https://mobility.vsb.cz, menu “Application“ appears.

Here, at the bottom, there is a list of the faculties, which have listed the admission procedure for the study stay at the VŠB-TUO. Deadline for submitting an application is important. After the deadline, you cannot submit a new application.

By using the button „Create new application“ you get to the screen for filling in your data.

This is picture only:

Enter the necessary data in section “1. The Student“:

• Last name(s)
• First name(s)
• E-mail
• Phone – enter in the format of an international number, including the country code, max. 15 characters (e.g. +420123456789)
• Date of birth – in the format D/M/YYYY
• Sex
• Place of birth
• Qualifier of citizenship - stateless, citizen, refugee, citizenship not known or not identified
• Nationality – select from the list
• Photo – upload a portrait photo in JPG format up to size 1MB
• Address - country, region, district, city, city part, street, number (max. 15 characters), orientation number (max. 8 characters), municipality, postal code (max. 15 characters)
• Contact address (if different) – fill in only if the contact address is different from the address stated above

Entries marked with an asterisk are obligatory, without filling them in, it is not possible to save the application.

Section “2. The Studies“:

• Study cycle during your studies at the VŠB-TUO – select the study cycle within which you will study at the VŠB-TUO
• Field of education (choose the closest one)
• Field of education (clarification)
• Planned period of the mobility from – state the month and year of the planned beginning of the study, fill in the form M/YYYY
• Planned period of the mobility till – state the month and year of the planned end of the study, fill in the form M/YYYY
• Main language of instruction
• Language competence of the student (For more info see The Common European Framework of Reference for Languages.) – state the level of your language skills

Section “3. Sending Institution“:

• Country and university - choose country a then select from the list of universities. If you do not find your university in the offer "Country and university", please contact university coordinator (menu Contacts).

• Faculty – choose (if possible) or enter the name of the faculty you study at
• Department
• Contact person name - A person who provides a link for administrative information and who, depending on the structure of the higher education institution, may be the departmental coordinator or will work at the international relations office or equivalent body within the institution.
• Contact person e-mail
• Contact person phone – enter in the format of an international number, including the country code
• Responsible person name - An academic who has the authority to approve the mobility programme of outbound students (Learning Agreements), to exceptionally amend them when it is needed, as well as to guarantee full recognition of such programmes on behalf of the responsible academic body.
• Responsible person function
• Responsible person e-mail
• Responsible person phone – enter in the format of an international number, including the country code

Section “4. The Components“:

• The components selected at the VSB – Technical University of Ostrava - select the items that you want to study at the VŠB-TUO. Using the button "Edit subject list", make a selection – by checking the particular semester (winter or summer). In the event that a menu item is missing, contact the coordinator of the faculty you are applying for.

• Components in the student's degree that would normally be completed at the sending institution and which will be replaced by the study abroad - add to the table subject name, code (if it exists, if it does not exist, enter the character “-“) semester and credits

Filled in information can subsequently be printed on a standard form for Erasmus+.

• If the student does not complete successfully some educational components, the following provisions will apply - it is necessary to fill in manually

Using the button "For approval", the application filled in as instructed can be submitted for approval to the faculty coordinator. Monitor the status of the application. The individual statuses are described at the bottom in Help.

In the event that you decide to cancel the application, it must be cancelled using the button “Cancellation“. The faculty coordinator then accepts the cancellation.

Application status:

• Application draft - student has made application in the system, but s/he has not submitted it yet, so it can still be modified.
• Application draft for approval - applicant submitted application draft for approval.
• Application draft for completion - faculty coordinator returned application draft for completion.
• Application draft approved - application draft was approved and it is necessary to enter material of the home university.
• Submitted application - documents of the home university were entered together with application.
• Application delivered - faculty coordinator confirmed delivery of the material of the home university.
• Candidate admitted - candidate has been admitted for the study stay at the VŠB-TUO.
• Candidate not admitted - candidate has not been admitted for the study stay at the VŠB-TUO.
• Enrolled - the applicant has been enrolled in the study.
• Cancellation reported - candidate reported cancelling application.
• Cancellation - application has been cancelled.

The faculty coordinator will:

1. Approve the application - you will receive an email at the email address stated on your application, and you need to upload scanned documents with the opinion of the sending (your) university.
2. Return the application for completion – the application contains some inconsistencies and the faculty coordinator needs some adjustments in the application most likely related to the selected subjects, you submit the application for approval again

Until the application draft is approved by the faculty coordinator, a watermark is printed on the application draft (vertical text SPECIMEN (light red) on each side of the application). Once the application is approved, the watermark disappears and you can print the application to be signed at your home university.

When you already have the signed documents from your university, scan them and upload them in the application using the button "Supplements". The status of the application changes into "Submitted application". In the event that the documents were sent directly from your university to the VŠB-TUO in paper form, they will be scanned and uploaded in the system by the particular faculty coordinator at the VŠB-TUO.
Then the faculty coordinator scans the signed application with the decision on admission or non-admission for the study stay at the VŠB-TUO and uploads it into the system.

For arrival at the VŠB-TUO, the application number is important. Please remember it!

After enrolment for the study stay, you become a student of the VŠB-TUO.

We wish you nice study at the VŠB-TUO.

4. Contacts

Menu: Contacts

In this menu, you can find the contact information of the University mobility coordinator and Mobility coordinators at individual faculties of the VŠB-TUO. You can contact them for further information.